ASA Position Description
Academic Student Advisor
Academic Advising & Student Achievement Center
Old Main 387 360.650.3100 aasac.wwu.edu
Position Title: Academic Student Advisor (ASA) Position Classification: Peer Advisor 1
Wage: $19.00/hour
Reports to: Kristin Alten, Academic Advising & Student Achievement Center (AASAC), altenk@wwu.edu
Hours/Week: Spring 4-6 hours/week; Summer 24-31 hours/week during Advising & Registration (A&R) sessions; additional hours offered for A&R sessions during the academic year. Must be available for all paid ASA training dates and times in spring and summer and all fall A&R session dates, see chart below.
Application Process: Applications are available beginning winter quarter via the AASAC website at https://aasac.wwu.edu/become-academic-student-advisor and the Student Employment website at www.finaid.wwu.edu/studentjobs/.
The position is open until filled with a priority deadline of 11:59pm on Tuesday, February 4, 2025. Applications received after that will be considered on an on-going basis until the position is filled.
Start date: Employment and training begins spring quarter 2025.
Position Description:
The Academic Advising & Student Achievement Center (AASAC) employs a diverse team of motivated, resourceful, and enthusiastic student leaders as Academic Student Advisors (ASAs) to welcome and assist new students in advising at Western Washington University. During Advising & Registration (A&R) sessions, ASAs make important connections with new students, share valuable campus and community resources, facilitate group advising sessions, and work collaboratively with peer and professional staff to create a positive and successful advising and registration experience in alignment with the AASAC mission and goals.
ASAs are required to work during training dates spring quarter as well as training and A&R sessions in July, August, and September. Students who intend to enroll in a summer class are encouraged to apply. In specific situations, AASAC may be able to work around conflicts on a case-by-case basis.
For the 2025 Advising & Registration sessions that take place in July, August, and September, ASAs will be working remotely. Spring quarter training will be hybrid with both in-person and online training sessions.
Minimum Qualifications:
- Eligibility for summer employment contingent on successful completion of spring quarter training.
- Completion of at least one quarter at WWU and at least 25 college level credits (may include AP, IB, Running Start, College in the High School, or transfer credit) prior to Spring 2025.
- Undergraduate with a minimum cumulative WWU GPA of 2.0 by the start of the position in April.
- Must intend to enroll in classes through WWU’s Bellingham campus fall quarter 2025.
- Have strong interpersonal communication and public speaking skills.
- Able to work independently and with groups with a responsible, self-motivated, and proactive work ethic.
- Detail-oriented, conscientious about providing accurate information and committed to serving students and families.
- Strong leadership, presentation, and customer service skills are preferred.
- Confidential workspace with computer, webcam, headset and reliable internet access for remote work is required. AASAC may be able to facilitate access to this, if needed.
Position Responsibilities:
- Participate in all scheduled training and session dates listed below in timeline chart.
- Participate in a variety of session assignments including greeting participants, session check-in, assisting new students with class planning and registration for their first quarter, and other duties as assigned.
- Deliver advising and registration presentations to groups of new students.
- Help new students review transfer credit and understand WWUs graduation requirements, specifically the General University Requirements (GURs) and math course placement.
- Model a positive faculty/staff to student relationship by collaborating with faculty/staff during academic advising sessions, including clearly communicating and consulting with team members and supervisor to ensure that students receive accurate information.
- Be punctual, reliable, and professional in the performance of all responsibilities.
- Demonstrate a positive attitude, work ethic and energy throughout all session activities.
- Must act and work in accordance with WWU and AASAC mission and goals, serving as a positive role model and representative of WWU at all times.
Benefits:
• Develop skills as a student leader.
• Strengthen communication skills and gain experience presenting information to small groups.
• Enhance your interpersonal skills through working one-on-one with students.
• Expand your knowledge of academic information, policies, procedures, and services.
• Gain experience in a remote work setting and enhance proficiency in technology through utilizing Zoom and Teams.
Timeline of Training and Session Dates
All dates are mandatory and essential to the Academic Student Advisor experience. Additional mandatory learning opportunities and/or session activities may be scheduled. Students who intend to enroll in a summer class are encouraged to apply. In specific situations, AASAC may be able to work around some conflicts on a case-by-case basis. If any of the below dates present a problem for you, please contact Kristin Alten for further discussion.
EVENT (Held virtually in Zoom, except hybrid spring quarter training) | DATES (anticipated, subject to change) |
Priority Deadline for Applications (Online process; position open until filled) | Tuesday, February 4, 2025 at 11:59pm |
Virtual Group Interviews | Begin around the week of February 10, 2025 |
Virtual Individual Interviews | Begin around the week of February 24, 2025 |
Hybrid Spring Quarter Training | April 8 – June 13 4 hours/week, Tuesday/Thursday, 3-5pm |
*Fall Advising and Registration Training | Anticipated: Early/Mid-July |
*Fall Advising and Registration Sessions | Anticipated: Mid-July – early September Monday – Thursday 8am – 5pm |
*Final Fall Advising and Registration Session | Anticipated: Week Fall quarter courses begin |
*The Academic Advising & Student Achievement Center is currently in conversation with key campus partners to discuss dates for 2025 Advising and Registration sessions. Fall A&R sessions will be delivered virtually in Zoom.
For more information, please contact Academic Advising & Student Achievement Center at (360) 650-3849 or Kristin Alten at altenk@wwu.edu.